Out of School Alliance - Help and Support for Out of School Clubs

Club management products

Managing an out of school club requires a wide range of administrative tasks, from keeping registers and child records up to date, to generating invoices and tracking payments. It is easy to find yourself overwhelmed with the day to day adminstrative tasks, which is why we have tracked down some useful products to help you:

OOSA Club Database

The OOSA Club Database is a really straightforward and affordable database product designed to simplify the administrative process of recording bookings, creating daily registers, and generating invoices. Developed by the childminding software experts CM Software, The OOSA Club Database is available exclusively to OOSA members at a one-off price from £227 (for the basic version) to £357 (for the enhanced version). There is no monthly fee or annual subscription and no hidden set-up charges.
Find out more about the OOSA Club Database

Sage Business Cloud Accounting

Sage Business Cloud Accounting takes the pain out of everyday financial and accounting tasks. The simple, jargon-free software requires no accounting experience or training, and will help you keep track of the money going in and out of your business. OOSA members get the first 30 days of their Sage Business Cloud Accounting or Payroll Service FREE, plus the next three months at 50% off. This means that you can try out your chosen Sage service for four months before you have to start paying full price - and you can cancel your subscription at any time.
Find out more about Sage Business Cloud Accounting offers for OOSA members


ClubsBuddy is an affordable, user friendly tool to help you manage your out of school club. ClubsBuddy and its sister product (SchoolsBuddy) are trusted in hundreds of clubs and schools worldwide. ClubsBuddy allows you to create customisable online registration forms to collect child and parent data, publish available dates to parents so that they can book and pay online, reconcile cash and childcare voucher payments, take registers, generate reports, and much more. OOSA members enjoy a 20% discount on the annual subscription to ClubsBuddy, and no set-up fee. Click here for your exclusive OOSA discount code.
Find out more about ClubsBuddy


magicbooking is a cloud-based childcare management system which streamlines and automates your day-to-day admin tasks, enables parents to book and pay online from the comfort of their home or on the go from their phone, takes payments for you or chases up unpaid invoices! There is no software to purchase, no upgrades or backups to worry about, it is available from anywhere and gives you access to all the information you need from one single place. OOSA members enjoy a 20% discount on the monthly subscription to magicbooking.
Find out more about magicbooking

Kids Club HQ

If you're spending too long on your club's administration, chasing payments and juggling registers, Kids Club HQ is for you. Its cloud-based system is saving clubs like yours loads of time each week. Parents can book online with a simple booking process capturing all the information you need (sessions required, emergency contacts, dietary requirements, GP details, etc). For parents with regular bookings, invoices are automatically generated on a schedule to suit your club. Managing bookings, customer information and viewing up to date registers is a doddle with the powerful Kids Club HQ administration system. OOSA members benefit from a 20% discount off the monthly fee.
Find out more about Kids Club HQ

Childcare Online Booking

The Childcare on-line Booking (CoB) system is a unique after school and holiday club booking system designed around your specific needs as a childcare provider and costs as little as £62.50 (+VAT) per month. It is a cloud-based solution for both parents and childcare providers, configurable to adapt to most business requirements. Ayrmer Software has worked closely with after school clubs, holiday clubs and primary schools since 2011 and is constantly developing new functionality. PLAYtarium (an OOSA member) said: "Less administration time - increased cash-flow - happier customers!" OOSA members benefit from a 25% discount for life time licences or 20% discount for annual subscriptions, when taking out a new subscription.
Find out more about Childcare Online Booking