Out of School Alliance - Help and Support for Out of School Clubs

Essential qualifications

Most out of school clubs will need to be registered with Ofsted on the Early Years Register or Compulsory Childcare Register, or both. Your club may also be registered on the Voluntary part of the Childcare Register. The statutory requirements for registration are slightly different depending on which register your club is on:

To satisfy the statutory requirements for settings on these registers, an out of school club needs to have staff with the qualifications or training set out below.

Early Years Register (reception and older)

If all the children attending your out of school club are of reception age and upwards, you have some exemptions from the standard EYFS qualification requirements.

This means that at every session you must have:

Among your staff — and ideally at every session — you must have:

Among your staff you must have:

  • A designated SENCO (special educational needs coordinator)
  • A designated ENCO (equalities named coordinator) [required by many local authorities but not a statutory requirement]
  • A fire safety officer is not a statutory requirement but it is good practice to have a named person taking responsibility for fire drills and record keeping

Caution
Although it is no longer a statutory requirement for you to employ qualified staff (ie a relevant Level 3 qualification) most specialist childcare insurers will still require that at least the manager or session supervisor has this qualification. You may find it more difficult to obtain childcare insurance, or have to pay higher premiums, if you have no qualified staff at your club.

Early Years Register (children younger than reception)

If any child younger than reception age attends your out of school club, your staffing arrangements must meet the standard EYFS qualification requirements in respect of those children.

This means that at every session you must have:

Among your staff — and ideally at every session — you must have:

Among your staff you must have:

  • A designated SENCO (special educational needs coordinator)
  • A designated ENCO (equalities named coordinator) [required by many local authorities but not a statutory requirement]
  • A fire safety officer is not a statutory requirement but it is good practice to have a named person taking responsibility for fire drills and record keeping

* In addition to the designated first aider, all newly qualified staff who you want to count as 'qualified staff' in staffing ratios must now have a Paediatric First Aid qualification. 'Newly qualified' means staff who have completed a Level 2 or Level 3 early years qualification on or after 30 June 2016. See our article First aid qualifications for more details.

Compulsory Childcare Register

If your setting is registered on the Compulsory part of the Childcare Register, at every session you must have:

Among your staff — and ideally at every session — you must have:

Among your staff you should have:

  • A fire safety officer is not a statutory requirement but it is good practice to have a named person taking responsibility for fire drills and record keeping

Caution
Although it is no longer a statutory requirement for you to employ qualified staff (ie a relevant Level 3 qualification) most specialist childcare insurers will still require that at least the manager or session supervisor has this qualification. You may find it more difficult to obtain childcare insurance, or have to pay higher premiums if you have no qualified staff at your club.

Voluntary Childcare Register

If your setting is registered on the Voluntary part of the Childcare Register, at every session you must have:

All registers

For all registers, except for the Voluntary part of the Childcare Register, there is now an explicit requirement that your staff must have a sufficient command of the English language to ensure the safety of the children in their care. For example, staff must have sufficient understanding and use of English so that they can keep records, liaise with external agencies (eg, emergency services), and understand instructions such as those for the administration of medication. There is no requirement for staff to have any specific qualification in English, but if you have any staff whose level of English is poor you should arrange further training for them.

Related articles

Full and relevant qualifications
First aid qualifications
Staff without qualifications

Essential training
Training providers