job-17072024 | Out of School Alliance

Club or setting:	FACES Out of School Club
Location:	Spiral Partnership Trust. Fleetville Junior School
Hours:	25-30 hours per week, 4-5 days - 43 plus weeks worked per year
Job title:	FACES Out of School Area Manager
Salary:	H9 (£36,831-£39,382)
Closing date:	01/09/2024

Details of vacancy

FACES is an out of school setting which provides out of school care provision before and after the school day, as well as during school holidays. Each club is run by a manager, whose role is to plan and supervise the activities. The Area Manager’s role is to provide effective leadership, management and administration of the FACES clubs including all before, after-school and holiday club settings. The role holder will oversee the quality of provision at each club to ensure that high quality childcare is provided at all times and that all clubs offer a safe and stimulating environments for all children.

Operational Management

To proactively manage and oversee the running of FACES.

To carry out effective monitoring and auditing of all clubs and explore ways to improve standards and quality of provision. Ensure settings meet statutory safeguarding and welfare requirements.
Identify any practices which do not comply with organisational and/or legal requirements, agree action plans and take steps to resolve issues.
To ensure that settings are always Ofsted ready as part of school inspections.
To provide regular updates/feedback on club performance to the Exec Headteacher, Compliance, Operations and IT and the CEO, attending meetings as appropriate.
To investigate all complaints and safeguarding issues, following appropriate procedures, agreeing actions and liaising with relevant parties.
To support the club managers in agreeing priorities and agendas for staff meetings.
Overall responsibility for ensuring staffing levels adhere to agreed club ratios. This includes the recruitment of all staff.
To provide ratio cover when needed.
To support Club Managers in maintaining children’s booking information, waiting lists and registers.
To support Club Managers in setting up clubs on the Magic Booking system each year
To collate and verify timesheets and process payroll adjustments.
To reconcile staff pay and deal with contract queries including sickness and leave.
To produce annual budgets for all clubs and reforecast when required.
Analyse and review monthly budget results and explain variance.

To ensure the safety and welfare of the children is maintained within the context of Ofsted requirements.

People Management

To implement and maintain the Trust’s equal opportunities policy, ensuring that managers and staff are valued, and practice is positive and non-discriminatory.
To work in collaboration with the central Trust team with people management activities (e.g. recruitment, contracts, annual leave, sickness absence, grievances, disciplinaries, leavers etc) across the Clubs, ensuring Trust policies and procedures are adhered to, and that issues are dealt with in a fair and consistent manner
To plan and deliver a comprehensive induction and performance management programme for staff to ensure clear objectives are set; monitoring performance, development and progress; providing constructive feedback and offering support.
To proactively manage the club managers’ performance, carrying out regular accountability meetings, supervisions, probation reviews and annual performance reviews, and setting clear work and development objectives.
To address club manager performance issues promptly and effectively and to support them in addressing performance issues within their staff teams.
To undertake regular assessments of each club, advising on areas for improvement and producing reports for the CEO and FACES Committee.

Operational Management

To proactively manage and oversee the running of FACES.

To carry out effective monitoring and auditing of all clubs and explore ways to improve standards and quality of provision. Ensure settings meet statutory safeguarding and welfare requirements.
Identify any practices which do not comply with organisational and/or legal requirements, agree action plans and take steps to resolve issues.
To ensure that settings are always Ofsted ready as part of school inspections.
To provide regular updates/feedback on club performance to the Exec Headteacher, Compliance, Operations and IT and the CEO, attending meetings as appropriate.
To investigate all complaints and safeguarding issues, following appropriate procedures, agreeing actions and liaising with relevant parties.
To support the club managers in agreeing priorities and agendas for staff meetings.
Overall responsibility for ensuring staffing levels adhere to agreed club ratios. This includes the recruitment of all staff.
To provide ratio cover when needed.
To support Club Managers in maintaining children’s booking information, waiting lists and registers.
To support Club Managers in setting up clubs on the Magic Booking system each year
To collate and verify timesheets and process payroll adjustments.
To reconcile staff pay and deal with contract queries including sickness and leave.
To produce annual budgets for all clubs and reforecast when required.
Analyse and review monthly budget results and explain variance.

To ensure the safety and welfare of the children is maintained within the context of Ofsted requirements.

People Management

To implement and maintain the Trust’s equal opportunities policy, ensuring that managers and staff are valued, and practice is positive and non-discriminatory.
To work in collaboration with the central Trust team with people management activities (e.g. recruitment, contracts, annual leave, sickness absence, grievances, disciplinaries, leavers etc) across the Clubs, ensuring Trust policies and procedures are adhered to, and that issues are dealt with in a fair and consistent manner
To plan and deliver a comprehensive induction and performance management programme for staff to ensure clear objectives are set; monitoring performance, development and progress; providing constructive feedback and offering support.
To proactively manage the club managers’ performance, carrying out regular accountability meetings, supervisions, probation reviews and annual performance reviews, and setting clear work and development objectives.
To address club manager performance issues promptly and effectively and to support them in addressing performance issues within their staff teams.
To undertake regular assessments of each club, advising on areas for improvement and producing reports for the CEO and FACES Committee.

Person Specification, Knowledge, Experience and Training:

	Essential	Desirable
Qualifications	At least Level 4 Qualification in Play work or equivalent Grade C or above in English and Mathematics at GCSE level or equivalent	Degree or equivalent childcare qualification Paediatric First Aid qualification Basic Food Hygiene Certificate Safeguarding training First Aid at Work DSL training Willingness to undertake training
Experience	Experience of supervision of staff Experience of managing staff performance/staff development Experience of planning and organising a programme of activities Experience of strategic planning Experience of operations management Experience of budget setting and monthly monitoring
Skills and Knowledge	Knowledge of best practice in quality provision within the primary age range Knowledge of child development and the role of play Strong understanding of financial management Strong working knowledge of Microsoft packages including Word and Excel Strong attention to detail, especially with regards to payroll	Knowledge of child development, needs and behaviour Clear understanding of current thinking and developments within the primary age range Good understanding of the Ofsted framework in relation to childcare Knowledge of Safeguarding/Child Protection Issues. Knowledge of Health and Safety regulations, particularly those applying to childcare Understanding of equality and diversity Knowledge of health and safety and welfare issues within a childcare environment.
Personal Qualities	A commitment to getting the best outcomes for all children and promoting the ethos and values of the Trust and individual Schools Ability to work under pressure and prioritise effectively The ability to work as part of a team Commitment to always maintaining confidentiality Commitment to safeguarding and equality Commitment to ongoing professional development Excellent interpersonal and communication skills including the ability to develop effective relationship with staff and parents Ability to maintain confidentiality at all times

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