We know how hard it is to track down all the information that you need when you're starting up an out of school club. To make your life easier we have pulled together packs of essential policies and forms that all clubs need.
If you are unsure which pack is right for you, see our Which template pack? guide.
The template documents are supplied as editable Word files so that it is easy to tailor them for your own setting and then print out as many copies as you need.
The majority of our template packs are delivered via a download link in the confirmation email, so that you can start using them immediately. The download link is active for 48 hours from the time of purchase.
OOSA members enjoy a 20% discount on our template packs. Please log in in order to access the discounted prices.
Contains templates of all the paperwork that you are likely to need when setting up and running your out of school club. This version of the Start-up Pack is supplied on a USB and is delivered by post.
Contains templates of all the paperwork that you are likely to need when setting up and running your out of school club in Wales. The Start-up Pack for Welsh OSCs is supplied as a download so that you can use it right away.
Contains templates of all the paperwork that you are likely to need when setting up and running your out of school club. This version of the Start-up Pack is supplied as a download so that you can use it right away.
Contains 15 documents to help you deliver (and record) complete induction training for your new members of staff, as required by the EYFS. Contains a nine-page staff handbook, checklists, and seven staff policies.
Contains a template self-evaluation form specifically developed for out of school clubs, plus a further 7 documents to help you complete the SEF for your club.
Contains 20 documents - templates, factsheets and guides - to help you meet your requirements under the Prevent Duty. Includes a Prevent Duty risk assessment, No Platform policy, parent information leaflets, and much more.
Contains a template for a 10-page parent handbook, plus customer satisfaction surveys and A4 posters of club rules and snack menu. (NB The contents of this pack are included in the Start-Up Pack.)
Contains a template for a 30-page Operating Manual, covering all aspects of running and managing an out of school club. The pack also includes detailed instructions on how to use the template in order to create an Operating Manual for your club.
Contains 41 template documents essential for setting up a holiday club or playscheme, including policies, procedures and forms.
Contains an 11-page guide on implementing the GDPR in an out of school club setting, plus template privacy notices, data protection policy, and personal data audit matrix.
Contains 40 standard forms covering topics such as booking and registration forms, medical form, daily register, COSHH recording, accident/injury record, risk assessments, permission forms, and many more. (NB The contents of this pack are included in the Start-Up Pack.)
Contains the six policies explicitly required by the Statutory Framework for the Early Years Foundation Stage (2021), as well as five other essential policies. The policies cover topics including administering medication, equal opportunities, safeguarding and complaints. (NB The contents of this pack are included in the Start-Up Pack.)
Contains 26 template documents and forms covering all aspects of employing childcare staff, including person specifications, job descriptions, application forms, and contracts of employment. (NB The contents of this pack are included in the Start-Up Pack.)
Contains 3 explanatory or reference articles, 7 templates, and several other documents, all to help you meet the requirements of the Statutory Framework for the Early Years Foundation Stage, in the context of an out of school club. If your club is on the Early Years Register this pack is for you.
The coronavirus / Covid-19 pandemic has brought many challenges to providers of out of school care. To make things a little easier for you, we have created templates for a comprehensive Covid-19 risk assessment, a parent agreement, and a standard Covid-19 policy. As with all of our templates, you will need to customise each of these documents so that it reflects the particular circumstances of your own setting.
Members of the Out of School Alliance can download the Covid-19 template pack for free.
The Activity Club Pack is aimed at clubs which do not need to register with Ofsted because they are providing specific adult-led activities (eg netball club, nature club, Chinese club, drama club, etc) rather than providing wraparound childcare. It contains 19 template documents, including policies, forms and checklists.