We know how hard it is to track down all the information that you need when you're starting up an out of school club. To make your life easier we have pulled together packs of essential policies and forms that all clubs need.
If you are unsure which pack is right for you, see our Which template pack? guide.
The template documents are supplied as editable Word files so that it is easy to tailor them for your own setting and then print out as many copies as you need.
The majority of our template packs are delivered via a download link in the confirmation email, so that you can start using them immediately. The download link is active for 48 hours from the time of purchase.
OOSA members enjoy a 20% discount on our template packs. Please log in in order to access the discounted prices.
Contains templates of all the paperwork that you are likely to need when setting up and running your out of school club. This version of the Start-up Pack is supplied on a USB and is delivered by post.
Contains templates of all the paperwork that you are likely to need when setting up and running your out of school club. This version of the Start-up Pack is supplied as a download so that you can use it right away.
Contains 15 documents to help you deliver (and record) complete induction training for your new members of staff, as required by the EYFS. Contains a nine-page staff handbook, checklists, and seven staff policies.
Contains a template self-evaluation form specifically developed for out of school clubs, plus a further 7 documents to help you complete the SEF for your club.
Contains 20 documents - templates, factsheets and guides - to help you meet your requirements under the Prevent Duty. Includes a Prevent Duty risk assessment, No Platform policy, parent information leaflets, and much more.
Contains a template for a 10-page parent handbook, plus customer satisfaction surveys and A4 posters of club rules and snack menu. (NB The contents of this pack are included in the Start-Up Pack.)
Contains a template for a 30-page Operating Manual, covering all aspects of running and managing an out of school club. The pack also includes detailed instructions on how to use the template in order to create an Operating Manual for your club.
When it comes to the legal side of running a club, we all know that there’s a multitude of things that could trip us up. We have lots of agreements in our businesses which can be considered to form a legal agreement; contracts with parents, statements of terms of employment, website terms and conditions and payment and refund policies.
This brand new pack contains best practice guides and brand new tools to help you embed inclusive practice in your setting. Based on a social model of disability approach, this pack will not only help you include disabled children and those with individual support needs, but will also help you understand and support children’s behaviour in line with the requirements of EYFS.
Contains 48 template documents essential for setting up a holiday club or playscheme, including policies, procedures and forms.
Contains an 11-page guide on implementing the GDPR in an out of school club setting, plus template privacy notices, data protection policy, and personal data audit matrix.
Contains 39 standard forms covering topics such as booking and registration forms, medical form, daily register, COSHH recording, accident/injury record, risk assessments, permission forms, and many more. (NB The contents of this pack are included in the Start-Up Pack.)
Contains the six policies explicitly required by the Statutory Framework for the Early Years Foundation Stage (2024), as well as five other essential policies. The policies cover topics including administering medication, equal opportunities, safeguarding and complaints. (NB The contents of this pack are included in the Start-Up Pack.)
Contains 25 template documents and forms covering all aspects of employing childcare staff, including person specifications, job descriptions, and application forms. (NB The contents of this pack are included in the Start-Up Pack.)
Contains 3 explanatory or reference articles, 7 templates, and several other documents, all to help you meet the requirements of the Statutory Framework for the Early Years Foundation Stage, in the context of an out of school club. If your club is on the Early Years Register this pack is for you.
The Activity Club Pack is aimed at clubs which do not need to register with Ofsted because they are providing specific adult-led activities (eg netball club, nature club, Chinese club, drama club, etc) rather than providing wraparound childcare. It contains 19 template documents, including policies, forms and checklists.