Forms pack

Ofsted requires that all out of school clubs capture and record information about the children in your care, the activities you offer, your equipment, your premises, incidents, permissions, etc. To comply with this requirement you need lots of forms.

To save you the time and effort of searching for examples to copy, or of creating your own forms from scratch, we have put together a downloadable pack containing templates of all the general forms you are likely to need.

(Note that forms relating to employment issues can be found in our Employment and Management Pack. Forms related to the delivery of EYFS can be found in our Early Years Pack.)

When you buy the Forms Pack you will be able to download the templates straightaway. The template forms are supplied in Microsoft Word format so that you can easily modify them as needed for your own out of school setting, adding your own club name, prices etc. If you are unsure whether your word processing application can open Word documents, find out more about software compatibility.   

Price for members:
Price for non-members:

Contents of the pack

The Forms Pack contains templates for the following 38 forms:

Accident record
Accident tracking
Activity risk assessment
Allergy list
Allergy management plan
Booking form
Building risk assessment
Children's risk assessment
Collection by unknown person
Complaints record
COSHH data sheet
Daily environment checks
Daily register
Document checklist
Emergency evacuation poster (children)
Equipment risk assessment
Fire drill record
First Aid poster
Head injury form
Incident log
Journey route risk assessment
Logging a concern
Medical form
Outing permission form
Outing risk assessment - part 1 (general information)
Outing risk assessment - part 2
Outing risk assessment - part 3 (checklist)
Permission to administer medicine
Permission to apply sunscreen
Permission to use photographs
Play plan
Play risk-benefit assessment
Quick ref Matrix
Record of pre-existing injuries
Record of medication given
Registration form
Toy library sheet and toy risk assessment
Visitor log


Related packs

The Forms Pack is often purchased together with the Essential Policies Pack.

The contents of this pack are included in the Start-Up Pack, so if you've already bought the Start-Up Pack there is no need to buy this pack separately.

Our brand-new Legal Pack has been curated with our resident lawyer to make your life that little bit easier.

The pack includes: A standard terms and conditions of booking covering the main commercial points of refunds, booking terms, data protection and termination of service. A statement of employment particulars meeting your obligations for day one, a factsheet about business structures and how to choose the right one. The final sheet contains advice on how to protect your business from takeover. To see our Legal Pack click here

How to purchase

To purchase the information pack online you will need a debit or credit card.Don't worry, we do accept payment by bank transfer or invoice and cheque — it just takes a little longer! Email us at for further details. Your information pack will be emailed to you when we receive your payment. Please ensure that you enter your email address correctly.

If you have any questions about this product, please contact us on alternatively call 0345 3142008

For more information about our returns policy, your rights to cancel this order and our peace of mind guarantee, see our Terms and Conditions.

When you purchase the Forms Pack we will send a confirmation email to the address that you specified in the purchase process. The email will contain a link to a .zip file which contains all the templates in Word format. Click on the link to download the .zip file. Please download the .zip file straightaway as the link is only active for 48 hours after purchase.

Most computer systems will automatically open the .zip file for you so that you can access the Word files. If the .zip file does not open automatically you will need to use a standard decompression utility (such as WinZip, Stuffit or PKZip) to extract the Word files.