With so many changes in such a short amount of time, it is hard to keep on top of all the different sources of information. So this is our summary of the current information that applies to out of school clubs (last updated 14 July 2021):
- Current situation for out of school clubs
- Background to closure of out of school clubs
- Ofsted regulation
- Financial support
We have summarised the latest update for out of school clubs below which come into force from 19th July 2021:
Before, after school and holiday childcare from Summer Holiday period (from 19th July 2021)
The Government announced that from 19th July 2021 England would be moving into Stage 4 of the Roadmap for Recovery. This has resulted in changes to the requirement to operate in small, consitent groups from 19th July 2021 and changes to the self isolation rules for children from 16th August 2021. For a summary of the key points of the current guidance for out of school and holiday clubs, see our article:
Out of school clubs from 19th July onwards
Download the latest version of the DfE guidance for out of school clubs:
Protective measures for holiday and after-school clubs and other out of school settings ( July 2021)
DfE helpline number
Guidance from the DfE for education and childcare settings on how to get advice if there is a positive case of Covid-19 in your setting. For more information see our article:
Managing Covid-19 in your setting
Official guidance and statements
The guidance on protective measures for holiday clubs and other out of school settings was first published on 1 July 2020 and updated on 10 July, 20 August, 28 September, 15 October, 5 November, 27 November, 22 December, 31 December, 8 January 2021, 2 February, 23 February, 11 March, 26 March, 7 April, 10 May and 7th July 2021
Protective measures for out of school settings during the coronavirus outbreak
Summary for parents of the current situation regarding out of school clubs
Guidance for parents and carers of children attending out of school settings during the Covid-19 outbreak
Guidance for early years childcare settings
Actions for early years and childcare providers during the coronavirus outbreak
DfE guidance on social distancing and other protective measures for schools:
Actions for schools during the coronavirus outbreak
The key points from the latest updates from Ofsted are:
- Fast-track application process: Ofsted has annouced that to support local authorities and registered childcare settings, it has put in place temporary arrangements to fast-track requests from existing providers to operate their provision in a different way or to set up additional premises. This means that, for example, if you are unable to operate from your usual premises, you may be able to get quick approval from Ofsted to operate from elsewhere. You need to contact your local authority for more information about the fast-track process.
- Routine Ofsted inspections of settings on the Early Years Register have restarted as of 4 May 2021.
- Ofsted restarted inspections of settings which are only registered on the Childcare Register on 16 September 2020.
- There has been no relaxation of the regulations regarding when childcare settings are required to register with Ofsted.
For more coronavirus-related information and updates from Ofsted, see:
Ofsted: coronavirus rolling update
Temporary changes to EYFS requirements
The DfE has published a number of temporary relaxations or 'disapplications' to the requirements of the Statutory Framework for the Early Years Foundation Stage (EYFS) to enable childcare provides to be 'more flexible'. The majority of these will not affect the out of school clubs that are still running, as they relate to the learning and development requirements and progress checks, and these don't apply to wraparound settings anyway. The modifications to requirements that could affect out of school clubs are as follows:
- Although settings must use their 'best endeavours' to ensure that there is at least one member of staff with a full Paediatric First Aid (PFA) certificate present on site at all times, so long as the children are over the age of two and a thorough written risk assessment is conducted first, it is now permissable to have a member of staff present at all times who just has a current First Aid at Work or current Emergency PFA certificate. 'Best endeavours' means that providers must be able to demonstrate they have identified and taken all possible steps to appoint someone with the full PFA certificate.
- For out of school clubs, the requirement to have qualified staff only applies to any pre-school children who attend your setting. These requirements have now been relaxed slightly. You still need to have someone present at each session who has a recognised Level 3 qualification, but it is no longer a legal requirement for half of the remaining staff (who care for the pre-school children) to have a recognised Level 2 qualification. It is also no longer a requirement for staff to have a full PFA or emergency PFA certificate in order to be counted as qualified staff.
These temporary changes initially came into force on 24 April 2020 and were updatedon 26 September. The end date of the legislative changes has been extended to 31 August 2021 and allows settings to make use of the disapplications if Covid related restrictions (such as the national lockdown) are in place in their area. Once the temporary changes are lifted, the disapplications around staffing qualifications in ratios will still continue for two months to allow settings to get their staffing levels back to normal. But all other temporary disapplications to the regulations will cease immediately.
For more details see:
Early years foundation stage: coronavirus disapplications
Coronavirus Job Retention Scheme (furlough scheme)
The Chancellor announced on 3 March that the Coronavirus Job Retention Scheme (CJRS) which was due to close at the end of April 2021, will now continue until the end of September 2021.The extended CJRS will ensure that employees will receive 80% of their current salary for the hours that they don't work. Until the end of June employers will need to contribute just the NI and pension contributions for the hours not worked for each member of staff. In July employers will need to also contribute 10% of the salary cost, rising to 20% in August and September.
For more information about how the CJRS works, and how to make a claim, see:
Claim for wage costs through the Coronavirus Job Retention Scheme
For a clear explanation about the correct procedure for furloughing staff, see:
ACAS guidance on furloughing staff
Self-Employment Income Support Scheme (SEISS)
The Chancellor also announced on 3 March that there will be a fourth grant under the SEISS, to cover the period from 1 February to 30 April 2021. This will be worth 80% of three months' average profits (up to a maximum of £7,500). Claims for the fourth grant will open in late April.
There will also be a fifth grant to cover the period from May to the end of September, but the amount you can claim will depend on how much of a reduction in turnover you have experienced. If your turnover has reduced by 30% or more, you can claim the grant to the value of 80% of your average profits as before, capped at a maximum grant of £7,500. If your turnover has reduced by less than 30%, you can claim a grant to the value of 30% of your average profits, capped at a maximum grant of £2,850. Claims for the fifth grant are expected to open in late July.
The eligibility criteria for the fourth grant has been extended to include people who became self-employed in the 2019-2020 tax year, who were previously excluded because they had not yet submitted a tax return, so were unable to prove their income. Self-employed people who have submitted a tax return for the year 2019-2020 will now be eligible for the fourth SEISS grant.
Find out more about the Self-employment Income Support Scheme
People who are effectively self-employed but operate via a small limited company, still won't be covered by the SEISS but they can be compensated at up to 80% of their PAYE earnings under the Coronavirus Job Retention Scheme (see above).
If any of your employees have had to take time off because they have contracted Covid-19, or they have been advised to self-isolate, or because they have been shielding, and they are eligible for Statutory Sick Pay (SSP), then you can reclaim up to two week's worth of any SSP that you have paid out. This only applies if you employ fewer than 250 people, and applies to sickness periods that began on or after 13 March 2020, and to staff who were shielding from 16 April 2020. To find out more about how the scheme will work and who it applies to, see:
Check if you can claim back SSP paid to employees due to coronavirus/covid-19
More information about financial support
The government has put in place numerous other measures to support businesses, but the ones we've picked out above are those most likely to be relevant to out of school clubs. For more details of the measures outlined above, as well as information about other business support schemes, see the latest government guidance:
Covid-19: Support for businesses
For more information about government support for employees see:
Covid-19: Guidance for employees
The Federation of Small Businesses has a good summary:
Covid-19: Advice and guidance for small businesses and the self-employed