Out of School Alliance - Help and Support for Out of School Clubs

OOSA Vetting Scheme: DBS check

Joining the OOSA Vetting Scheme

To apply to join the OOSA Vetting Scheme you must first complete a short online form. When we have verified that you are a current member of the Out of School Alliance we will then request an enhanced DBS disclosure for you through Due Diligence Checking Ltd (DDC) who handle the DBS application process on our behalf.
More about joining the OOSA Vetting Scheme >

DBS application process

The DBS application process via DDC is as follows:

Step 1: Receive log-in email from DDC
After you have completed the online form to join the OOSA Vetting Scheme, you will receive a log-in email from DDC. Follow the link in the email to go through to the DDC DBS application log-in page. Enter the log-in details contained in the email. Note that these are case sensitive. If you lose your log-in email then lost password facilities are available on the log-in page. You should change your password as soon as you have completed step 2 to something memorable.

Step 2: Make payment
When you log in you will see a payment button which takes you to a payment portal where you can enter your payment card details. Please ensure that you have your payment card details to hand to enter on this secure website. The cost of your enhanced DBS check is £65.60 which covers the fee set by the DBS and the DDC administration fee.

Step 3: Complete online DBS application form
When your payment details have been processed you will be taken to an online DBS application page. Guidance is provided on the process of filling out the form and the information you will need to enter. You will need to have the following information to hand:

    • one 'Group 1 document' such as a passport or driving licence
    • two 'Group 2b documents' such as a utility bill and bank statement

For more information on the document requirements see DDC's Applicant Guidance pages. You can also access the form, once logged in, via the menu at the top of the page by clicking 'Form'. Please note that you can view the DDC Privacy Policy on this page and on the form. For more information please go to DDC's Policies Page.

Step 4: Receive your pack in the post and send DDC your identity documents for verification
Once you have entered your form information and submitted your document details, you will be taken to a final page confirming that DDC will post a self-addressed envelope to you, so you can send DDC your original ID documents. You will receive your pack within 5 working days. Please ensure that you send the same documents that you have nominated on the DDC online portal to ensure there is no delay in processing your application. There should be a minimum of three documents nominated. DDC will also post you guidance notes with the pack to help with selecting the correct documents.

Step 5: DDC processes the DBS application
DDC will process your application and submit it to the Disclosure and Barring Service. Your original ID documents will be returned by Royal Mail ‘Tracked Delivery’ to your home address. DDC aims to complete this within 2 working days. This will require a signature upon delivery, or if you are not available Royal Mail will store the package at your local sorting office for up to 18 days, after leaving a 'calling card'. If you would prefer not to sign for this package please include a note with your documents. If you have provided a mobile phone number or email address, DDC will send you an SMS/email to confirm when the package is on its way back to you, and guidance on how you can track it. Royal Mail Tracked Service normally takes 3-5 days for delivery, however you can upgrade the postal return route if you wish. For more information please go to  DDC postage options.

Step 6: DBS issue disclosure
The DBS will post you a disclosure certificate to your home address as entered on the form. Please note that for DBS applications this is the only copy of the certificate and you may be required to show this to a member of the OOSA team if requested.

Contact DDC

If you have questions about your DBS check or the process please contact DDC’s Customer Service Team on 0116 260 3055/0845 644 3298 or contact@ddc.uk.net - 09.00 – 17.00, Monday to Friday.

DBS checks for your staff
If you are an out of school club, and want to take on the responsibility for managing DBS applications and content for staff who work for your organisation, then DDC can help you. You will need to register your organisation with DDC to start administering checks on your staff. There is no registration fee and this only takes a few minutes to compete. Go to the Register Now page on DDC's website.


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OOSA Vetting Scheme
DBS checks: who needs them?
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