MagicBooking: The Smart, Secure, and Simple Solution for School & Club Admin
Are you tired of managing manual registrations, chasing payments, and dealing with endless administrative tasks? Welcome to MagicBooking, the UK’s leading cloud-based booking, payment, and administrative system designed specifically for schools, Multi-Academy Trusts (MATs), out-of-school clubs, extra-curricular activities, and holiday clubs. Save time, reduce admin burden, and focus on what matters most – your students and their growth.
Why Choose MagicBooking?
MagicBooking streamlines your entire process from registration to payment, reducing the time spent on manual tasks and allowing you to focus on more important areas of your business.
Whether you're transitioning from another system or just starting, MagicBooking is adaptable, scalable, and easy to integrate into your operations.
Here's what magicbooking does:
- Online 24/7 Access, Multi-session & Multi-site: Manage bookings, payments, registrations, and more from anywhere at any time (including multiple locations and sessions). No need for downloads or installations. Access all your data through a secure, cloud-based platform hosted on Microsoft Azure.
- Automated Administration: Say goodbye to chasing parents for payments and filling out registers. MagicBooking automates all your admin tasks, including:
- Automatic generation and updates of registers.
- Handling cancellations and credit notes.
- Creating and sending invoices, credit notes, and statements.
- Custom Booking Management:
- Restrict bookings by age, year group, classroom, or custom criteria.
- Offer flexible session times to fit your schedule and needs.
- Manage spaces, availability, cancellation policies, and notice periods effortlessly.
- Advanced Parent Communication:
- Send automated SMS and email confirmations, reminders, and updates.
- Notify parents of injuries, incidents, medications, allergies, and consents directly from the system.
- Comprehensive Payment Solutions:
- Accept multiple online payment options including card payments, childcare vouchers, tax-free childcare, upfront, deposits, and installment plans.
- Implement payment settings including automatic deductions, payment reminders, and overdraft limits to stop further bookings if accounts are overdue.
- Offer customisable discounts e.g. sibling, weekly, group, or promotional (optional).
- Effortlessly reconcile payments, including childcare vouchers, and manage EYFS “free hours/days” entitlement.
- Powerful Reporting:
- Generate insightful reports to analyse income, sales, debtors, and more.
- Track payments, balances, and financial activity for full transparency.
- Attendance Management:
- Real-time attendance records and integrated child safety info.
- Parent check-ins/outs and session headcounts.
- Integrated E-Shop:
- Sell products and merchandise alongside your services through our Magic E-Shop add-on. Parents can easily book services and purchase merchandise from one central platform, increasing convenience and potential revenue.
- Security You Can Trust: Hosted on Microsoft Azure Cloud, one of the most secure and reliable platforms, ensuring data safety and secure access; MagicBooking is GDPR compliant.
- Access Permissions: Control staff data access securely.
- Compliance: Meets Ofsted, Care Inspectorate, Estyn, and ETI requirements.
Benefits of MagicBooking:
- Save Time: MagicBooking saves an average of 8,536 hours of clients’ staff time per year, freeing up time to focus on what really matters.
- Save Money: With automation and integrated payment systems, reduce up to £13,341 worth of staff time annually for childcare and business growth.
- Improve Efficiency: Handle admin, registrations, payments, bookings, reporting, and communication in one simple platform – no more juggling multiple tools. 92% of MagicBooking clients found their previous system didn’t offer what MagicBooking does!
- Easy to Use: 9/10 of MagicBooking's schools and clubs praise it for being easy to use. Whether you’re transitioning from a manual system or an existing platform, MagicBooking is intuitive and user-friendly, making it easy to get started and start seeing results quickly.
Testimonials
Hundreds of schools, MATs, and out-of-school clubs are already experiencing the benefits of MagicBooking. Here's what some of our clients are saying:
“MagicBooking has vastly reduced the amount of admin work we have to do in order to manage our after-school club. We couldn’t run the club as smoothly or as efficiently without it. We are delighted with the software and the prompt customer support we receive.”
— Principal Executive & CEO of The Pegasus Academy Trust
“We feel our service has developed significantly since the introduction of the MagicBooking online booking system, by freeing us from endless paperwork and therefore allowing us to focus on providing the best care for the children, safe in the knowledge that we always have the most up-to-date information from the parents.”
— Director of Energy Kidz
Read MagicBooking’s case studies.
How Can MagicBooking Help You Thrive?
Ready to take the admin load off your shoulders? Join over 2k happy schools and clubs in using MagicBooking by booking a demo! Our demos are personalised to your school or club’s needs. Even better, they’re cost and obligation-free, so choose the day that suits you best, and if you only have 10 minutes that’s no problem! See how MagicBooking can streamline your processes and save you time and money.
Special Offer: Enjoy your first month absolutely FREE if you're a member of OOSA!
Contact Us
Unlock time savings and simplified efficient school/club management by scheduling a demo or contacting MagicBooking.
For more information, visit www.magicbooking.co.uk. You can also call us on 0333 987 4717, or email Baron@magicbooking.co.uk.
MagicBooking – Automate the Everyday. School and club management made easy!
