Club or setting: | FACES Out of School Club |
Location: | Spiral Partnership Trust. Fleetville Junior School |
Hours: | 25-30 hours per week, 4-5 days - 43 plus weeks worked per year |
Job title: | FACES Out of School Area Manager |
Salary: | H9 (£36,831-£39,382) |
Closing date: | 01/09/2024 |
Details of vacancy
FACES is an out of school setting which provides out of school care provision before and after the school day, as well as during school holidays. Each club is run by a manager, whose role is to plan and supervise the activities. The Area Manager’s role is to provide effective leadership, management and administration of the FACES clubs including all before, after-school and holiday club settings. The role holder will oversee the quality of provision at each club to ensure that high quality childcare is provided at all times and that all clubs offer a safe and stimulating environments for all children.
Operational Management
To proactively manage and oversee the running of FACES.
- To carry out effective monitoring and auditing of all clubs and explore ways to improve standards and quality of provision. Ensure settings meet statutory safeguarding and welfare requirements.
- Identify any practices which do not comply with organisational and/or legal requirements, agree action plans and take steps to resolve issues.
- To ensure that settings are always Ofsted ready as part of school inspections.
- To provide regular updates/feedback on club performance to the Exec Headteacher, Compliance, Operations and IT and the CEO, attending meetings as appropriate.
- To investigate all complaints and safeguarding issues, following appropriate procedures, agreeing actions and liaising with relevant parties.
- To support the club managers in agreeing priorities and agendas for staff meetings.
- Overall responsibility for ensuring staffing levels adhere to agreed club ratios. This includes the recruitment of all staff.
- To provide ratio cover when needed.
- To support Club Managers in maintaining children’s booking information, waiting lists and registers.
- To support Club Managers in setting up clubs on the Magic Booking system each year
- To collate and verify timesheets and process payroll adjustments.
- To reconcile staff pay and deal with contract queries including sickness and leave.
- To produce annual budgets for all clubs and reforecast when required.
- Analyse and review monthly budget results and explain variance.
- To ensure the safety and welfare of the children is maintained within the context of Ofsted requirements.
People Management
- To implement and maintain the Trust’s equal opportunities policy, ensuring that managers and staff are valued, and practice is positive and non-discriminatory.
- To work in collaboration with the central Trust team with people management activities (e.g. recruitment, contracts, annual leave, sickness absence, grievances, disciplinaries, leavers etc) across the Clubs, ensuring Trust policies and procedures are adhered to, and that issues are dealt with in a fair and consistent manner
- To plan and deliver a comprehensive induction and performance management programme for staff to ensure clear objectives are set; monitoring performance, development and progress; providing constructive feedback and offering support.
- To proactively manage the club managers’ performance, carrying out regular accountability meetings, supervisions, probation reviews and annual performance reviews, and setting clear work and development objectives.
- To address club manager performance issues promptly and effectively and to support them in addressing performance issues within their staff teams.
- To undertake regular assessments of each club, advising on areas for improvement and producing reports for the CEO and FACES Committee.
Operational Management
To proactively manage and oversee the running of FACES.
- To carry out effective monitoring and auditing of all clubs and explore ways to improve standards and quality of provision. Ensure settings meet statutory safeguarding and welfare requirements.
- Identify any practices which do not comply with organisational and/or legal requirements, agree action plans and take steps to resolve issues.
- To ensure that settings are always Ofsted ready as part of school inspections.
- To provide regular updates/feedback on club performance to the Exec Headteacher, Compliance, Operations and IT and the CEO, attending meetings as appropriate.
- To investigate all complaints and safeguarding issues, following appropriate procedures, agreeing actions and liaising with relevant parties.
- To support the club managers in agreeing priorities and agendas for staff meetings.
- Overall responsibility for ensuring staffing levels adhere to agreed club ratios. This includes the recruitment of all staff.
- To provide ratio cover when needed.
- To support Club Managers in maintaining children’s booking information, waiting lists and registers.
- To support Club Managers in setting up clubs on the Magic Booking system each year
- To collate and verify timesheets and process payroll adjustments.
- To reconcile staff pay and deal with contract queries including sickness and leave.
- To produce annual budgets for all clubs and reforecast when required.
- Analyse and review monthly budget results and explain variance.
- To ensure the safety and welfare of the children is maintained within the context of Ofsted requirements.
People Management
- To implement and maintain the Trust’s equal opportunities policy, ensuring that managers and staff are valued, and practice is positive and non-discriminatory.
- To work in collaboration with the central Trust team with people management activities (e.g. recruitment, contracts, annual leave, sickness absence, grievances, disciplinaries, leavers etc) across the Clubs, ensuring Trust policies and procedures are adhered to, and that issues are dealt with in a fair and consistent manner
- To plan and deliver a comprehensive induction and performance management programme for staff to ensure clear objectives are set; monitoring performance, development and progress; providing constructive feedback and offering support.
- To proactively manage the club managers’ performance, carrying out regular accountability meetings, supervisions, probation reviews and annual performance reviews, and setting clear work and development objectives.
- To address club manager performance issues promptly and effectively and to support them in addressing performance issues within their staff teams.
- To undertake regular assessments of each club, advising on areas for improvement and producing reports for the CEO and FACES Committee.
Person Specification, Knowledge, Experience and Training:
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Qualifications |
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*Willingness to undertake training |
Experience |
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Skills and Knowledge |
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Personal Qualities |
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